Why Every Business Should Maintain Cash Flow Statements?

Cash flow is the statement of money flowing in & out of your business & keeping a record of it. This financial document is important for businesses to run smoothly & without any obstacle.
By Tim Cock - Jun 9 2021 3:59PM - 4115 Read
All About Cash Flow Statement & Importance for Businesses

Cash flow is the flow of funds into and out of your business's bank account from operations, financing, and investing. In simple words, Cash Flow is calculated by comparing how much money comes into firm compared to how much money flows out within the same time period. Cash flow is usually calculated over the period of a month or quarter.

In this article, we will understand some basic details about cash flows and why it is so important for keeping up the business.

Two Types of Cash Flows

  • Positive Cash Flow: When your cash inflows exceed your cash outflows, or when you have more money coming in than going out, you have positive cash flow.
  • Negative Cash Flow: When your cash outflows exceed your cash inflows, you have negative cash flow. You're spending more money than you're earning.
Cash Flow Statement Cash Flow: Importance in Businesses

1. Helps Making Better Decisions

Cash Flow Statements helps in understanding exactly how much money you have at any particular time. This is critical since all of your plans and decisions must be based on reliable data. If you don't carefully manage your cash flow, you risk making poor judgments that put your company at risk.

Although you may believe that your company is doing well, a cash flow statement may reveal that there isn't much money flowing in that specific month.

Fun Fact: More than 82% companies shut down due to insufficient cash flow.

2. Helps Understand Money Outflow

If you efficiently manage your cash flow, you'll acquire a greater grasp of where you're currently spending your money, which isn't visible on a profit and loss statement. It's critical to understand where and why your money is being spent.

It's not always easy to notice expenses in black and white, which is why it's critical to keep track of your cash flow. You might be able to uncover cost-cutting opportunities in your company.

3. Helps Scheduling Timely Payments

If you're facing cash flow issues, you might not be able to pay your suppliers & employees because you don't have enough money. This could jeopardize your commercial relationship with them as well as your overall reputation.

Establish payment schedules to guarantee that you have the funds to pay your vendors. It's critical to plan ahead of time so you don't find yourself with many invoices or bills to deal with at the same time.

4. Helps Understanding Business Needs

It's exciting to see your company grow and flourish. Growth in a business necessitates a large sum of money & before money starts flowing in there are a lot of expenses. It could be office rent, employee salaries, buying assets, or anything else. You'll have troubles if you don't have the money to match your expansion.

Fun Fact: It is mandatory for big companies to prepare cash flow statements for smooth investing, financing, and operations.

Tips to Improve Cash Flow

Although cash flow issue is common, it can be avoided through the following ways:

  • Make Customer Invoices Upfront
  • Ensure Timely Customer Payments for Your Services
  • Charge for delay in payments
  • Analyze Operating Expenses
  • Sell out old/unused assets

Cash Flow Examples : Inflow

  • The sale of goods and services
  • Receiving funds from accounts receivable
  • Capital borrowed in the form of lines of credit or term loans

Cash Flow Examples : Outflows

  • Accounts payable money is being sent out
  • Inventory
  • Loan payments
  • Rent
  • Wages and taxes
  • Other operating costs

Cash Flow Statements : Analyzing Money Flow

So, this was all about Cash flows. One easy & straightforward way to calculate it is comparing your total outstanding purchases to the total sales due at the end of each month. If your total unpaid purchases exceed your total sales due, you'll need to spend more money in the coming month than you'll receive, signaling a possible cash-flow concern.

Tim Cock
Tim Cock

I grew up in Venice, California and is the second son of a Vietnam veteran turned policeman. Initially focusing on performing arts, I attended the prestigious Alexander Hamilton Academy in Los Angeles. After serving in the U.S. Army as a tracked vehicle operator, I returned to civilian life and began writing short stories and screenplays, and directing short films and music videos. Moving to Northern California in the late 90s, I met my future wife, Ana. We live near the San Joaquin River Delta with our equally adventurous children, as well as “the dogs,” “that cat,” and a fish or two.

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